ClozeLoop for Google Calendar

The ClozeLoop Google Calendar integration connects the meeting agendas you keep in ClozeLoop to the real meetings on your calendar. ClozeLoop can find the meeting an agenda belongs to, schedule one when it does not exist yet, put the agenda link on the invite, and reschedule it. This guide covers connecting, using, and removing the integration. How ClozeLoop handles the data is described in our Privacy Policy.

What it does

Open a meeting agenda in ClozeLoop and the calendar card shows the matching meeting from your calendar, with its time and who is invited. From that card you can:

• Add the agenda link to the invite, so everyone on the meeting can open the agenda from their calendar.
• Schedule the meeting when it is not on the calendar yet, including a Google Meet link and the invitations.
• Reschedule a meeting you organize, which notifies the attendees.

ClozeLoop reads only your own primary calendar, never deletes an event, and never changes an event you have not connected to a ClozeLoop agenda.

Requirements

• A Google account, either Google Workspace or a personal Google account.
• Each person connects their own calendar. There is nothing for an administrator to approve, and connecting your calendar gives ClozeLoop no access to anyone else's.

Connecting

• Sign in to ClozeLoop and open a meeting agenda.
• On the calendar card, click Connect Google Calendar.
• In the Google window, choose your account, review the permission, and click Allow.
• You return to the agenda and the card shows what it found on your calendar for that day.

If the card cannot tell which meeting the agenda belongs to, it lists the meetings around that date and asks Which meeting is this one? Pick one and the agenda is linked to it from then on.

Using the integration

• Add agenda link to invite writes a line with the agenda link into the meeting description. Attendees see it on the invite.
• Schedule it creates the meeting, with a Google Meet link, and emails the invitation to the people on the agenda.
• Move changes the time of a meeting you organize and notifies the attendees.
• Open in Google Calendar and Join Meet are plain links to the event and its video call.

Removing the integration

You can disconnect from either side.

• From ClozeLoop: on the calendar card, click Disconnect, then click again to confirm.
• From Google: go to myaccount.google.com/permissions, find ClozeLoop, and click Remove access.

Either way the stored token is revoked and deleted and ClozeLoop no longer has access to your calendar. Meetings already on your calendar stay on your calendar. Agendas and notes stay in ClozeLoop.

Data and privacy

The details of what ClozeLoop reads, what it writes, what it stores, and for how long are in the Google Calendar Integration section of our Privacy Policy.

ClozeLoop's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Troubleshooting

The calendar card does not appear. The integration is not switched on for your ClozeLoop workspace yet. Contact support.

The card says nothing was found for that day. ClozeLoop looks at your primary calendar around the agenda's date. Check that the agenda's date matches the meeting, and that the meeting is on the same Google account you connected. The card shows which account that is.

The card asks you to reconnect. Google expires a connection when access is removed on the Google side, or after a long gap while the app is still in testing. Click Reconnect and approve again.

The agenda link is not on the invite. Only the meeting organizer can change a meeting's description. If someone else organizes the meeting, copy the agenda link from ClozeLoop and ask them to add it, or paste it in the invite yourself if you have edit rights.